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Offsite Meeting Toronto Meetings

Offsite Meetings – Top 3 Benefits

Even having your own meeting space, booking an offsite meeting for your and your team can prove to be beneficial in ways beyond your expectation. These are the top 3 benefits of an offsite meeting:

Offsite Meeting Benefit 1 – Increased Attention

Booking a meeting in your own internal space can be seen as just “another meeting”. The usual groaning will come from your employees as they gather and spend time stressing and lamenting about all the other work they have to complete, and the time spent in more meetings. This isn’t to say that your employees won’t think it’s important to be there, they just wish they could be using their time in other ways.

An offsite meeting provides both a change of pace, and is a signifier that this meeting is of increased importance. It’s not just a usual meeting, you’ve expended the time and effort to find a great venue and you’ve spent the money to book it.

The simple fact that this meeting is being held offsite will inherently peak the interest of your employees. They’ll be more aware and chances are they’ll pay more attention to the matters discussed.

Offsite Meeting Benefit 2 – Available Technology

Your internal meeting space – if you have one – may be very well set up for you and your team to meet. But if you want to meet with external clients, or need to connect via video to someone else around the globe, then it may not be the best fit.

An offsite meeting room will have all the latest technology, to make sure that all your attendees, both those meeting locally and all others that dial in to a conference, will have the best experience.

Offsite Meeting Benefit 3 – Inspiration

The same change of pace that allows your employees to pay more attention to an offsite meeting, might just help their minds come up with new ideas. A new surrounding may help spark ideas that didn’t come to mind before, which is just what a meeting should be for.

Whether you are gathering your team for a brainstorming session to take advantage of your new surroundings, or just need a place for a few of you to dial in to clients from around the world, Toronto Meetings is the place for you. Experience all of the above benefits and more by booking an offsite meeting today! 

Coworking space etiquette

Coworking Etiquette

Coworking locations are popping up everywhere. And while we think we have the best spot in town, there are some things that are equal across all of them. When moving to a new space like this, you may be unaware of some of the more delicate etiquette rules associated with coworking spaces. Many of these “rules” are pretty standard when it comes to any shared space. If you’ve had messy roommates, you may already be familiar with some of these. But let’s examine some more specific coworking rules:

Rule #1 – Be Scent Free

A standard rule in a lot of organizations, but doubly important in a shared coworking space. Not only should you be wary of allergies that scents may trigger, but also general comfort levels. Not everyone in your coworking space will come from the same background, or even the same city, and some scents may be more uncommon or more offensive to differing individuals. This includes not only perfumes and colognes, but personal hygiene items like after shave and body wash. It also extends to food. The scent of strong food may cause either displeasure at the scent… or just making everyone grumpy they’re sitting in a meeting at lunch time. Speaking of food…

Rule #2 – Clean up and Wash down

Some days you can step out for a long lunch. Other days, you need to eat at your desk and catch up on work. Either way, be aware that the food you introduce to the shared coworking environment will be shared by everyone. Not in terms of everyone having a piece, but in terms of scents floating in the air, and the mental images those smells may bring up. Vegans may be uncomfortable with the smell of meat. And certain cultural foods may taste delicious, but have offensive scents. (Cabbage anyone?). This doesn’t mean you can’t eat what you want, as long as you’re respectful, and more importantly, clean up your area after, to scrub away all potential lingering scents.

Rule #3 – It’s called “Coworking”

One of the major advantages of a coworking space is the savings that you get from sharing that space. Everyone will understand if a meeting runs long, but if you constantly run over time, and cause other company’s meetings to be delayed, you’ll quickly find yourself public enemy number 1. This is one of the easiest rules to follow, since starting and ending a meeting on time is actually a good thing. Your client is not more important than someone else’s.

It’s important to keep in mind that this place is shared. Everyday you’ll see new faces, and say goodbye to old ones. It’s just the way modern working… works. Here at Toronto Meetings, we have the ideal coworking space where you can practice all of these skills and more. Contact us today to see all of our available spaces! 

Rostie Group Coworking Desks

Meetings Membership with Toronto Meetings

With the fall approaching, it’s apt that businesses, and the people that drive them, start exploring avenues to maximize profits as we head closer to 2020.

At Toronto Meetings, we tend to look at September 1st as a second New Year ’s Day. The kids are back in school and the weather allows people to settle back into their thriving work schedules.

September is one of the more exciting months of the business year as people are ready to hit the ground running, and keep running until they break in mid-December.

Over the summer, our team has been brainstorming ideas so that we can serve our clients even better than we have been. After weeks of collaboration, deliberation and a little bit of frustration, we’ve come up with a plan that is going to assist businesses, of any size, make more money.

Please allow me to introduce the Toronto Meetings Membership. Relying on feedback from our current clients, as well as input from almost every member in our team, we’ve devised a membership package that works for a variety of different businesses and people.

For 45 dollars each month, you, and your company, are provided discounts on all meeting rooms at Toronto Meetings, a full-day of coworking each month, invitation to all social gatherings hosted on site, and a Customer Services Portal Account.

If you want to use our meeting rooms regularly, or even infrequently, this membership makes immediate sense. After a couple of hours in one of our smaller meeting rooms, like the Baltic room, you would already start to see a return on your monthly investment. Now imagine if you wish to book one of our larger spaces, like the Rainy Lake room, the discount you would receive would dwarf the 45 dollars you spent at the beginning of that month.

It might seem like we’re selling you a bit of a ‘loop-hole’ with this membership and, between me and you, that’s almost exactly what we’re doing.

Scoop Social Cover

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Videoconferencing Toronto Meetings Atlantic Room

VideoConference Rooms

Wouldn’t it be great if every office had videoconferencing capabilities?

The fact of the matter is, almost no offices in downtown Toronto have videoconference rooms available for use by the hour. Some companies do have videoconference rooms available to them for internal use but rarely allow outsiders in.

At Toronto Meetings, we’ve outfitted our meeting rooms, and offices, with videoconference equipment so our clients can conference with business associates no matter where they’re located.

Whether it’s interviewing a potential new hire in London, talking over figures with someone in China, or even checking in with your child who’s on their year-abroad in Australia, Toronto Meetings has all your video-conference desires covered. With tech support at your disposal 24/7, we can help you establish your connection to make sure everything goes off without a hitch.

Available for the full-day, half-day, and even by the hour, our meeting rooms are the most desirable place to conduct your videoconference. Lake views in the background in our Toronto Bay room; city views from our Caspian or Baltic rooms, whichever you choose will have the person on the other end of the screen wishing they were in your chair.

The camera’s and microphones have voice recognition software that allows them to focus in on individuals in the room. If someone in the room begins a long speech, the camera will allow them to be the focal point of the screen. The camera is also smart enough to recognize when a conversation is taking place, so if two people begin talking at length it will focus on them both.

Our goal is to make the lives, and businesses, that call our floor home easier. Whether you’ve been on our floor for a decade or it’s your first time, we are here for you. Outfitting a room at your office, or workspace, with videoconferencing technology can set a company back upwards of $40,000.

So come see our available room and set up your meeting today! 

Toronto Meetings Impression Reception

You can never get a second chance at making a first impression

Imagine yourself meeting a person for the first time. You are probably going to be impressed by their optimistic, professional, and respectful appearance. Imagine the difference in meeting someone who acknowledges your presence, shakes your hand, and remembers your name. Now imagine yourself meeting someone who fails to make eye contact with you and doesn’t bother to put their phone away when they talk to you. One of those people will earn your respect and a good first impression.

When you enter our office space at Toronto Meetings, you are welcomed by warm energy & calming tones. Implementing colour theory in our office is very important as colours have the profound effect of being able to direct & influence people’s mood. We have chosen natural wood, some beautiful flowers arrangements & green tones to bring the feeling of nature inside. You are greeted by positive & friendly people at reception. You are offered tea, coffee & a glass of water. You are provided with a place to sit where you can catch up on emails using our free WIFI, you can take your mind off your busy day by listening to some uplifting music or by reading some magazines including our very own magazine, The Scoop, which comes out bi-monthly.

When a person enters a warm & inviting space & is made to feel welcomed, positive emotions will follow them out of the office & throughout their day. This in turn will influence their decision to do business with that organization. “It’s the first impression that will either open the door or close it. It’s that important, so don’t mess it up.”Nicholas Sparks, author.

Reception Areas

The overall aesthetic of your office’s reception space not only triggers the tone for the visit, but should embody the identity of your organization. Ask yourself how the client is going to envision their collaboration with your company when they first walk into the room; how can you build on the success of those first thoughts?

When you’re thinking about a redesign or a renovation to the reception area, consider both the overall energy and visual cues you’re creating, but also the small details that a curious visitor will notice when they begin looking around; both of these elements help to create one succinct, unified space that can create a great first impression.

Every office needs to send an effective message to prospective clients entering the office, and it doesn’t have to be done with massive changes to the space – in fact, sometimes even a subtle change like a tasteful accent wall can make all the difference to a new visitor. Reception spaces should reflect a professional sense of creativity, innovation, and impact – without going over the top. Remember, less is often more when it comes to office design.

Your Office Isn’t Just for You

Think back to the films and TV shows of the 70’s, 80’s and 90’s – any office depicted in the media was often a grandiose space lavished in dark woods, a power desk, and a huge chair meant to elevate the grandeur of the CEO or partner. Not anymore.

Your office itself is all about the customer these days. Yes, you need a comfortable, attractive space to work, but your office design needs to place its emphasis on the client entering the space to join you. Client seating should be on the same playing field as yours, and your desk shouldn’t intimidate your client – make furniture selection a big part of your first impression checklist so your prospective client or customer feels as though they’re entering into a space that values their collaboration and opinion.

Offer a small table in between a pair of client chairs so they don’t have to place their purse or suitcase on the floor. Offer them a space to put their jacket, so to inspire a sense of belonging.

Lighting

Use of appropriate lighting is another way to boost the impact of a first office impression. Natural light is associated with elevated client and employee satisfaction, healthier states of mind, and overall happiness – so if your office reception space is a dark and small feeling space, that first impression will carry over to the way your clients will interpret your business.

On the contrary, opening windows and allowing natural light to flood the reception area will give off a certain sense of happiness, creativity, and open-ended ideas.

Colours & Materials

Colour theory is oh-so important in first impressions – particularly in an office setting. We’re huge advocates of implementing colour theory in all aspects of the office because colours have the profound effect of being able to direct and influence people’s moods. For example:

  • Green is the colour of balance; it can help the occupants of a conference room or a personnel management office to weigh the intricate advantages and disadvantages of an idea, or partnership.
  • Blue is an excellent hue for an office space that focuses on numbers – like an accountant, or investment house – because it slows the heart rate and reduces blood pressure.
  • Purple is known as the intellectuals colour, and could be of great use for the reception area of your office to help your prospective clients to feel as though they’ve entered into a space of great knowledge and experience.

Your use of material can also influence the first impression of someone in your office. If your brand is, for example, geared towards a millennial crowd and sells coffee shop equipment, using a contemporary blend of natural materials like recycled wood and stainless steel help to give your company a sense of identity and focus. By contrast, the HQ of a coffee-based business featuring carpeted floors wouldn’t have the same level of effect on a client.

So if you’re in the area, and want to come in and see the Toronto Meetings’ rooms and Office Space, feel free to come on by. We hope to see you soon!

Business Meetings

The Necessity of Business Meetings

Business meetings are one of the most important aspects of a business that is stable enough to say all of its employees are on the same page. Business meetings are a key factor in bringing the employees of a company up to date. This is to avoid any chance of miscommunication interfering with the process of the business in the future. Business meetings are also a good way to introduce employees to one another as well as their bosses. It is advantageous for employees to have relationships amongst each other so to strengthen the overall work ethic for the business.

Miscommunication

One thing that could prove detrimental to workplace operation is miscommunication. Everyone has been there at some point where they text someone on their phone and they get a response that sounds cold or emotionless. This could lead to a gap in communication and could lead to your coworker thinking you are upset with them or moody or something similar. The opposite is all the worse however. Imagine your boss seeing you text with all of these weird emoji’s. They may take it as a sign that you are unprofessional. It could take something as insignificant as this for your boss to be skeptical of your work ethic. This will most likely result in an uncomfortable relationship.

A Chance to Grow as a Company

Business meetings are an opportunity for those lower in the corporate chain to speak up about their ideas. Typically, the owner of a company has no interest in what Fred from Sarnia has to say; especially if it is a larger business with hundreds or even thousands of employees. The opportunity never presents itself, but a business meeting is the chance for Fred. Fred’s idea might benefit the business, but if the owner does not humour him, then there is no chance of the idea coming to fruition.

Throughout the meeting, there should be an opportunity given for those who have ideas to share. Perhaps one hour for anyone to present possible solutions to problems, potential partnerships, advertisement possibilities, etc. This is beneficial to the business as it is using its resources to the fullest; its employees. Fred could potentially have come up with the greatest idea in the past century. Fred just needed an outlet to share his idea. This business meeting held by his company was exactly what he needed to

Give Employees an Opportunity to Chat with Each Other

Employees do not want to feel like work is isolating them from the outside world. This will only make them feel anxious on a daily basis. Employees want to know that they are working alongside other people who can display some kind of emotion. If you feel as though you are working with robots, you will not feel particularly comfortable.

Business meetings provide an opportunity to show your true happy self to your fellow employees; rather than your half-awake grumpy mood. A gathering is a good excuse to get to know each other during the breaks in the meeting for example. Work will be a lot easier for employees if they know that they have friends or at least acquaintances to speak with daily. There isn’t much that is less motivating than sitting at a desk for 9 hours trying to avoid everyone because you are uneasy around unfamiliar people.

So now that you know the necessity of meetings, make sure to take a look at our available rooms and choose the one that suits you and your company the most. Book today!

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