Why Consistent Meetings Are Important (And How to Schedule Them)

 

There’s nothing worse than starting (or attending) a meeting only to realize that it could have been an email.

In fact, poorly run or unnecessary meetings are one of the top complaints employees have about their jobs.

Consistent meetings, on the other hand, are crucial for keeping teams aligned and focused on collective goals. And while there’s no perfect formula for scheduling them, there are a few best practices you can follow to ensure your team is getting the most out of its time together.

Poorly run or unnecessary meetings are one of the top complaints employees have about their jobs.

Slowly but surely, people are beginning to understand the importance of scheduling consistent meetings. In today’s society, it’s easy to get lost in a non-stop work cycle and push your limits beyond what’s healthy.

That being said, studies have shown that taking regular breaks throughout the day can actually improve productivity levels. So if you’re someone who struggles with letting their work consume them, consider implementing scheduled meeting times into your routine!

Consistent meetings, on the other hand, are crucial for keeping teams aligned and focused on collective goals.

If there’s one thing that every successful team has in common, it’s that they have regular, consistent meetings. At first glance, this may not seem like such a big deal – after all, what’s the harm in skipping a meeting here or there?

However, consistent meetings are crucial for keeping teams aligned and focused on collective goals. Without regular check-ins, it’s all too easy for team members to start working on projects that aren’t aligned with the rest of the group.

There is no perfect formula for scheduling them, but there are a few best practices you can follow to ensure your team is getting the most out of its time together:

There is no perfect formula for scheduling consistent meetings, but there are a few best practices you can follow to ensure your team is getting the most out of its time together.

First, try to schedule your team’s meetings at the same time each week. This will help everyone know when to expect the meeting and allow them to block off that time in their calendars.

Additionally, have a consistent duration for each meeting. Whether it’s 30 minutes or an hour, knowing how long the meeting will be will help people plan their days accordingly.

Scheduling your meetings at the proper venue.

At Toronto Meetings, we can help with your meeting schedule!

Our meeting and training rooms, which include the following amenities are fit for any after-hours get together.

  • High Speed Wi-Fi
  • 80″ OLED TVs
  • Built-in presentation equipment
  • Videoconference capabilities
  • Flexible layouts to suit all meeting formats
  • Soundproofed walls
  • Adjacent break-out rooms and tandem-use offices
  • Full Catering Menu
  • Courtesy telephones
  • Wall to wall whiteboards
  • Flip Charts

These spaces, which range from one person all the way up to 60 people and include both waterfront and city views are sure to be a fit for you and your team.

With direct access to Union Station via the PATH network, our 20 Bay St location makes it easy for you and your guests to arrive at your meeting room without ever stepping outdoors.  Daily and evening parking is also available for those choosing not to take public transit or who are coming from further areas in the GTA.

Our extensive Catering Menu, which includes both hot and cold meals, will all be singularly packaged and individually labelled to reduce the spread of germs and mitigate the risk of contamination all while presenting delicious selections for all of your guests.

But, not to worry if a team member can’t make it in, these spaces are fully equipped with Video Meeting capabilities that support Zoom, WebEx, Microsoft Teams, Skype, GoToMeeting and all other online platforms.

For more information about our spaces, as well as securing your next reservation, feel free to call 416-214-1840 or email meetings@rostiegroup.com.

The Pros and Cons of Scheduling Weekend Meetings

 

On the one hand, scheduling weekend meetings can be a great way to ensure that everyone can attend. It can also be a good way to get some uninterrupted time together without having to worry about work getting in the way. On the other hand, meeting on the weekends can sometimes feel like more of a chore than anything else, and it can be hard to get people to commit to attending.

Scheduling weekend meetings can be a great way to ensure that everyone can attend.

When it comes to scheduling meetings, there are pros and cons to meeting on the weekends. For some people, meeting on the weekends can be a great way to ensure that everyone can attend. However, for others, meeting on the weekends can be disruptive to their plans and cause them inconvenience. Ultimately, it is up to each individual whether or not they feel comfortable attending a weekend meeting.

It can also be a good way to get some uninterrupted time together without having to worry about work getting in the way.

Meetings can be a great way to get some uninterrupted time together without having to worry about work getting in the way. However, they can also be a huge time commitment, and if not planned properly, can end up being more of a hindrance than a help. Here are some pros and cons of holding meetings on weekends: PROS: 1) You won’t have to miss work or take vacation days. 2) You can bond with your team outside of the office environment.

Meeting on the weekends can sometimes feel like more of a chore than anything else, and it can be hard to get people to commit to attending.

Assuming that the blog post is discussing whether or not businesses should have meeting on the weekends, there would be a few pros and cons to consider. On one hand, having meetings during the week can help ensure that everyone is able to attend since they are not already bogged down with personal plans. However, this also means that people may already have evening commitments such as family time or hobbies leaving little room for anything else.

Looking for a meeting space on the weekend?  Check out some more information on our evening and weekend meetings!

5 Important Presentations Skills to Keep the Attention of the Room

Whether you’re giving a presentation to your boss or leading a team meeting, there are certain skills that will help you keep the attention of the room. Here are 5 important presentations skills to keep in mind.

1. Being prepared and knowing your material are key to keeping a presentation interesting.

When it comes to presentations, being prepared and knowing your material are key to keeping things interesting. However, there are a few other important skills that can help you keep the attention of the room. Here are five: 1. Make sure your introduction grabs attention. Start with a bang by telling a story or sharing an interesting statistic. You want your audience members to be engaged from the very beginning. 2. Use strong body language throughout the presentation. Stand up straight, make eye contact with individuals around the room, and use gestures to emphasize points.

2. If you’re working with PowerPoint slides, make sure they’re clear and concise.

If you’re giving a presentation, there are a few important skills to keep in mind to make sure you keep the attention of your audience. First, use clear and concise PowerPoint slides. You don’t want your audience getting lost in a sea of text or irrelevant information. Second, focus on delivering your key points effectively. Third, engage with your audience by asking questions and soliciting feedback. Fourth, be aware of nonverbal cues like body language and eye contact. Finally, follow up after the presentation with any promised resources or next steps.

3. Engage with your audience by making eye contact and using body language.

When you’re giving a presentation, it’s important to engage with your audience. This means making eye contact and using body language. Eye contact is important because it helps create a connection with your audience. If you’re not making eye contact, it can be difficult to keep the attention of the room. Using body language is also important because it can help emphasize what you’re saying and make your presentation more interesting. So if you want to keep the attention of the room, remember to engage with your audience by making eye contact and using body language!

4. Use stories or examples to illustrate your points.

Stories and examples are a great way to keep your audience’s attention during a presentation. By using stories or examples, you can illustrate your points in a way that is more relatable and interesting than simply listing facts. When choosing a story or example to use, make sure it is relevant to your topic and will help your audience understand your point.

5. Be aware of time so you don’t go over or under the allotted time for your presentation.

The most important skill for presentations is to be aware of the time. If you go over or under the allotted time, it will take away from your presentation. Be sure to keep an eye on the clock and stick to the allotted time!

The Top 4 Must-Haves for Every Training Room

Training rooms are an essential part of every business, yet they are often overlooked when it comes to design and functionality. A well-designed training room can make a big difference in the quality and effectiveness of your company’s training programs.

Here are the top four must-haves for every training room.

1. The room should have good lighting and ventilation.

Your training room is your castle. It’s where you train your clients and yourself to be the best that they can be. So what are the must-haves for any training room? First and foremost, lighting is key. A well-lit room will not only improve visibility but also create a more positive atmosphere. Good ventilation is also important in order to keep the air fresh and prevent stuffiness. Other essentials for your training space include comfortable furniture, adequate storage, and subtle decoration that creates a calming environment.

2. The room should be equipped with the latest technology.

The latest technology is a must in any training room. From projectors and screens to sound systems and computers, the right equipment can make all the difference in delivering a successful training session. But with so many options on the market, it can be hard to know where to start. This blog post will give you an overview of some essential pieces of tech that every training room should have.

3. The room should be decorated in a way that promotes concentration and focus.

Assuming you’re talking about physical training rooms: When it comes to outfitting a room for optimal concentration and focus, there are some key elements to consider. Above all, the space should be designed in a way that promotes positive energy and motivation. This means incorporating plenty of natural light, comfortable temperature control, and perhaps even some greenery to help promote a calming atmosphere. The layout of the room should also be well-thought-out so that there aren’t any distractions preventing trainees from being fully focused on their workout routine.

4. There should be plenty of storage space for training materials and equipment.

When it comes to training rooms, there are a few must-haves that are essential for ensuring a successful experience. First and foremost, there should be plenty of storage space for training materials and equipment. This way, everything is organized and easily accessible when it’s needed. Additionally, the room should be comfortable and have good lighting so that people can focus on the task at hand. Finally, having multimedia capabilities is also key for an engaging and informative experience.

Meet with the Pros!

At Toronto Meetings, we can provide the perfect atmosphere for your next in-person meeting.

Our meeting and training rooms, which include the following technology amenities are fit for any after-hours get together.

  • High Speed Wi-Fi
  • 80″ OLED TVs
  • Built-in presentation equipment
  • Videoconference capabilities
  • Conference Phones

These spaces, which range from one person all the way up to 60 people and include both waterfront and city views are sure to be a fit for you and your team.

With direct access to Union Station via the PATH network, our 20 Bay St location makes it easy for you and your guests to arrive at your meeting room without ever stepping outdoors.  Daily and evening parking is also available for those choosing not to take public transit or who are coming from further areas in the GTA.

For more information about our spaces, as well as securing your next reservation, feel free to call 416-214-1840 or email meetings@rostiegroup.com.

Why Face-To-Face Meetings Matter: The Importance Of In-Person Interactions

Why Face-to-Face Meetings Matter: The Importance of In-Person Interactions

People often ask why face-to-face meetings matter when we can easily communicate through email, text, or even video chat. And while it’s true that technology has made it easier than ever to connect with people from all over the world, there’s still something special about meeting in person. Here are a few reasons why face-to-face meetings matter.

People can more easily connect with each other when they meet in person because they can pick up on nonverbal cues.

It’s easier to build rapport with someone when you can pick up on their nonverbal cues. In-person meetings allow for more opportunities for connection and collaboration. Research has shown that face-to-face interaction is more effective for building relationships, developing trust, and solving problems.

When people meet in person, they can build rapport and trust more easily.

When people meet in person, they can build rapport and trust more easily. You can pick up on social cues, such as body language and tone of voice, that you might miss through email or text. When meeting face-to-face, people are also more likely to be forthcoming with information.

Face-to-face meetings also allow for better collaboration because people can share ideas more easily.

Face-to-face meetings have been declining in recent years as technology has made it easier to communicate without ever having to leave our desks. While this might be more convenient, there are still many good reasons to have face-to-face meetings. One reason is that they allow for better collaboration because people can share ideas more easily. When we’re able to see each other and read each other’s body language, it’s easier to build on each other’s ideas and come up with creative solutions together.

Meet with the Pros!

At Toronto Meetings we can provide the perfect atmosphere for your next in-person meeting.

Our meeting and training rooms, which include the following technology amenities are fit for any after-hours get together.

  • High Speed Wi-Fi
  • 80″ OLED TVs
  • Built-in presentation equipment
  • Videoconference capabilities
  • Conference Phones

These spaces, which range from one person all the way up to 60 people and include both waterfront and city views are sure to be a fit for you and your team.

With direct access to Union Station via the PATH network, our 20 Bay St location makes it easy for you and your guests to arrive at your meeting room without ever stepping outdoors.  Daily and evening parking is also available for those choosing not to take public transit or who are coming from further areas in the GTA.

For more information about our spaces, as well as securing your next reservation, feel free to call 416-214-1840 or email meetings@rostiegroup.com.

Narrowing Down The Venue Choices For Your Holiday Party

Narrowing Down the Venue Choices for Your Holiday Party

When you’re finally ready to start planning your holiday party, the venue may be the first thing on your mind. But with so many great choices out there, how do you narrow it down? Here are a few tips to help you pick the perfect place for your festive gathering.

First, decide what kind of party you’re throwing. Is it a casual get-together or a more formal affair?

First, decide what kind of party you’re throwing. Is it a casual get-together or a more formal affair? Once you know the tone of your party, picking a venue will be much easier. A casual holiday party can be held almost anywhere – from your backyard to your living room. However, if you’re throwing a more formal event, you may want to consider renting out a space at a local restaurant or community centre.

Next, consider how many people you’ll be inviting. Will the venue need to accommodate a large group or can it be more intimate?

When selecting a venue for your holiday party, next consider how many people you’ll be inviting. Will the venue need to accommodate a large group or can it be more intimate? If you’re planning on inviting a lot of people, make sure the venue is big enough to comfortably accommodate them all. You don’t want anyone feeling cramped and claustrophobic. On the other hand, if you’re looking for something more intimate, then a smaller space might be more suitable. It all comes down to what kind of atmosphere you want for your party.

Finally, think about your budget. How much are you willing to spend on the space rental and other associated costs?

The average person spends about $600 on their holiday party, but the cost of renting a venue can vary greatly. If you’re looking to save money, consider renting a space that doesn’t require a large upfront fee. Some popular choices include Airbnbs, community centres, and even some restaurants. Keep in mind that you’ll still need to factor in the cost of food and drink, so be sure to budget accordingly.

Book a Space at Toronto Meetings

Don’t worry, at Toronto Meetings, we’re determined to host the perfect evening for you and your dedicated staff. With multiple spaces varying in square-footage, we have the rooms to accommodate companies from start-ups to international heavyweights.

Our catering team is on-site to ensure that all your food and drink desires are met. Take a look at our catering menu for all the tasty options on offer. If there is a particular type of food that you would like, perhaps a Christmas turkey and fruitcake, let us know. We are more than happy to order from a variety of other food suppliers that we have relationships with in Toronto.

What a great way to say thanks to your team for all their good work. After all, Holiday parties, or any staff parties, have benefits that might not be immediately obvious to you. Finish the year on a high, and when everyone gets back to the office from holiday, the talk amongst your group will be how fun that party was!

So, give us a call at 416-214-1840 or email us by clicking here, and let’s get started on the best Holiday party that your company has ever seen!

Setting The Stage For Success: The Importance Of Good Meeting Room Technology

 

 

All too often meeting room technology is an afterthought in the planning process. But if you want your meetings to be successful, you need to give some thought to the technology in your meeting room ahead of time. Good meeting room technology can make a big difference in the quality and productivity of your meetings. Here are a few things to keep in mind when setting up your meeting room for success.

Meeting room technology is often an afterthought, but it’s important to give it some thought ahead of time for a successful meeting.

If you’re hosting a meeting, the technology you use can make or break it. Too often, meeting room technology is an afterthought, but it’s important to give it some thought ahead of time for a successful meeting. The right technology can help keep your audience engaged, reduce distractions and promote collaboration. But if you’re not careful, the wrong technology can do just the opposite. So before your next meeting, take some time to consider what type of technologies will best support your goals.

Good meeting room technology can make a big difference in quality and productivity.

If you’ve ever been in a meeting where the technology wasn’t working properly, you know how frustrating it can be. All of a sudden, important discussions are interrupted and ideas are lost. It can be very difficult to get back on track once the technology problems have started. That’s why it’s so important to have good meeting room technology. When everything is working properly, meetings can run smoothly and efficiently. Productivity stays high and everyone remains focused on the task at hand. But when the technology isn’t up to par, it can really throw a wrench into things.

Things to keep in mind when setting up your meeting room for success include:

When you’re planning a meeting, the technology you use can be critical to its success. Here are some things to keep in mind when setting up your meeting room for success: First, make sure you have enough outlets and extension cords to accommodate all of your equipment. It’s also important to have a reliable WiFi connection; if possible, test it out beforehand to avoid any surprises during the meeting. It’s also important to think about acoustics.

Meet with the Pros!

At Toronto Meetings we can provide the perfect atmosphere for your next in-person meeting.

Our meeting and training rooms, which include the following technology amenities are fit for any after-hours get together.

  • High Speed Wi-Fi
  • 80″ OLED TVs
  • Built-in presentation equipment
  • Videoconference capabilities
  • Conference Phones

These spaces, which range from one person all the way up to 60 people and include both waterfront and city views are sure to be a fit for you and your team.

With direct access to Union Station via the PATH network, our 20 Bay St location makes it easy for you and your guests to arrive at your meeting room without ever stepping outdoors.  Daily and evening parking is also available for those choosing not to take public transit or who are coming from further areas in the GTA.

For more information about our spaces, as well as securing your next reservation, feel free to call 416-214-1840 or email meetings@rostiegroup.com.

Choose The Best Layout For Your Meeting Room

Choose the Best Layout for Your Meeting Room

When you’re planning a meeting, one of the first things you need to do is choose the right layout for your meeting room. There are a few things to consider when making this decision, including the type of meeting, the size of the room, and the number of people attending. With a little planning and forethought, you can ensure that your meeting space is comfortable and conducive to productive discussion.

The type of meeting (business, social, etc) will dictate the appropriate layout for the room.

When it comes to choosing the best layout for your meeting, the type of meeting will dictate the appropriate layout for the room. For example, if you are hosting a business meeting, then you will want to choose a layout that allows for plenty of space for all of your attendees to spread out and take notes. However, if you are hosting a social event, then you may want to choose a more intimate setting where everyone can interact with one another more easily. No matter what type of meeting you are planning, there is definitely a perfect room layout out there for you!

Size is an important factor to consider when choosing a layout; a smaller room may be better suited to a more intimate setting, while a larger one can accommodate more people and allow for more movement.

When planning your next meeting, be sure to take into account the size of the room you’ll be using. A smaller space may work better for a more intimate gathering, while a larger one can accommodate more people and allow for greater movement. Keep in mind that the layout you choose can impact both the flow and feel of your event, so be sure to select one that will best suit your needs.

The number of attendees will also impact the decision; too many people in too small of a space can lead to discomfort and decreased productivity.

The number of attendees will also impact the decision; too many people in too small of a space can lead to discomfort and decreased productivity. If you have a lot of people attending your meeting, it’s best to choose a layout that accommodates everyone comfortably. Round or oval tables are great for larger groups, while conference-style seating can work well for smaller meetings.

Want flexibility in your room layout? Meet at Toronto Meetings!

At Toronto Meetings, we can provide the perfect atmosphere for your next in-person meeting.

Our meeting and training rooms, which include the following amenities are fit for any after-hours get together.

  • High Speed Wi-Fi
  • 80″ OLED TVs
  • Built-in presentation equipment
  • Videoconference capabilities
  • Flexible layouts to suit all meeting formats
  • Soundproofed walls
  • Adjacent break-out rooms and tandem-use offices
  • Full Catering Menu
  • Courtesy telephones
  • Wall to wall whiteboards
  • Flip Charts

These spaces, which range from one person all the way up to 60 people and include both waterfront and city views are sure to be a fit for you and your team.

Check out our wide range of available room layouts for your next meeting. 

For more information about our spaces, as well as securing your next reservation, feel free to call 416-214-1840 or email meetings@rostiegroup.com.

The Best and Worst Foods to Cater for Your Meeting

The Best and Worst Foods to Cater for Your Meeting

The office break room is often the scene of many a conference or meeting. It’s also the place where, more often than not, unhealthy snacks and drinks are served. Planning ahead and being mindful of what you cater for your employees can make all the difference in their productivity and how they feel after the meeting. Here are some tips on what to include (and avoid) when stocking your next spread.

The office break room is often the scene of many a conference or meeting.

When it comes to catering for a meeting, sandwiches and salads are often the go-to options. However, there are a few reasons why you should avoid these staples and opt for something else. First, sandwiches and salads can be quite messy, which can be disruptive during a meeting. Second, they often don’t provide enough sustenance to keep people focused throughout an entire meeting. And third, they can be quite boring after a while – especially if you have the same thing day after day.

It’s also the place where, more often than not, unhealthy snacks and drinks are served.

If you’re looking to avoid sandwiches and salads at your next catered meeting, you’re not alone. According to a recent study, these are the two most popular items on catering menus – but they’re also the two most unhealthy options. Instead of opting for unhealthy snacks and drinks, try one of these five healthier alternatives:

1. Fresh fruit platters

2. Veggie trays with dips

3. Charcuterie Board

4. Yogurt and Granola

5. Chicken & Beef

Planning ahead and being mindful of what you cater for your employees can make all the difference in their productivity and how they feel after the meeting.

If you’re planning a catered meeting, you might be tempted to go with the classics like sandwiches and salads. But if you want your employees to be productive and feel good after the meeting, avoid these options. Instead, opt for something that will give them sustained energy throughout the meeting. Choose items that are high in protein and healthy fats to keep their brains alert and focused. And make sure there’s plenty of water on hand to keep everyone hydrated. With a little planning ahead, you can ensure that your catered meeting is a success!

Here are some tips on what to include (and avoid) when stocking your next spread: Include fresh fruits and vegetables, whole grain crackers and breads, healthy dips like hummus, yogurt or salsa.

When it comes to catering for a meeting, there are certain foods that you should avoid. Sandwiches and salads are two of the biggest offenders. Both of these food items tend to be unhealthy and unappetizing. Instead, opt for fresh fruits and vegetables, whole grain crackers and breads, healthy dips like hummus or yogurt salsa. By following these tips, you can be sure that your next catering spread will be a success!

Are you looking for catering at your next Rostie Group meeting?

Check out the Rostie Group Catering Menu for our latest selections!

Conference Rooms in Toronto: 5 Tips to Make Your Meeting a Success

Conference Rooms in Toronto: 5 Tips to Make Your Meeting a Success

Are you planning a meeting in downtown Toronto?  Trying to figure out how to go about giving your colleagues the best experience as you welcome them back to in-person meetings?

Look no further – we’ve put together a checklist for you to follow.

Here are 5 tips to make sure your conference room rental is a success!

1. Book The Space In Advance

The best way to make sure you get the conference room you want in Toronto is to book it in advance. This way, you can be sure that the room will be available when you need it. There are a variety of different types of conference rooms available, so finding one that suits your needs should not be a problem. The price of renting a conference room varies depending on the size and location, but is generally very reasonable. If you plan on holding a large event or Conference Rooms Toronto then it is definitely worth booking in advance to avoid any disappointment.

2. Find A Location That Is Central And Convenient For All Attendees

When planning a conference, it is important to choose a location that is central and convenient for all attendees. Toronto is a great city for conferences, with plenty of hotels, restaurants, and attractions to keep everyone happy. If you’re looking for the perfect conference room in Toronto, here are a few things to keep in mind.

3. Choose A Room That Is The Right Size For Your Group

When you’re looking for conference rooms in Toronto, you want to choose a room that is the right size for your group. Whether you’re hosting a small meeting or a large event, we have a variety of conference rooms to suit your needs. Our team will work with you to find the perfect space for your event, and ensure that everything runs smoothly on the day of. Contact us today to learn more about our conference rooms and how we can help make your event a success!

4. Make Sure The Room Is Equipped With The Necessary Audio/Visual Equipment

If you’re holding a conference in Toronto, you want to make sure the room you’re using is equipped with the necessary audio/visual equipment. There are a lot of different options out there, and it can be confusing trying to figure out what you need. But don’t worry – we’ve got you covered. Here’s a quick guide to making sure your conference room has everything it needs to run smoothly.

5. Consider Your Catering Needs

It’s no secret that Toronto is a hub for business conferences and events. Catering is always a necessary component to these events, and it can be tricky to find the right caterer that will accommodate your specific Needs. When you’re planning your next conference or event, be sure to consider your catering needs so that everything runs smoothly!

At TorontoMeetings, we check off all of the boxes.

Our meeting and training rooms, which include the following amenities are fit for any after-hours get together.

  • High Speed Wi-Fi
  • 80″ OLED TVs
  • Built-in presentation equipment
  • Videoconference capabilities
  • Flexible layouts to suit all meeting formats
  • Soundproofed walls
  • Adjacent break-out rooms and tandem-use offices
  • Full Catering Menu
  • Courtesy telephones
  • Wall to wall whiteboards
  • Flip Charts

These spaces, which range from one person all the way up to 60 people and include both waterfront and city views are sure to be a fit for you and your team.

With direct access to Union Station via the PATH network, our 20 Bay St location makes it easy for you and your guests to arrive at your meeting room without ever stepping outdoors.  Daily and evening parking is also available for those choosing not to take public transit or who are coming from further areas in the GTA.

Our extensive Catering Menu, which includes both hot and cold meals, will all be singularly packaged and individually labelled to reduce the spread of germs and mitigate the risk of contamination all while presenting delicious selections for all of your guests.

But, not to worry if a team member can’t make it in, these spaces are fully equipped with Video Meeting capabilities that support Zoom, WebEx, Microsoft Teams, Skype, GoToMeeting and all other online platforms.

For more information about our spaces, as well as securing your next reservation, feel free to call 416-214-1840 or email meetings@rostiegroup.com.